The Central Accounts Division is headed by Mr Godfrey Kusangaya. The functions of the Division falls under the following sections:

Final Accounts and Budgetary Monitory Control

• Preparation of final accounts;
• Preparation of Revenue and Capital Budgets;
• Budgetary Control and Monitoring income an expenditure;
• Financial Advisory service to sister departments;
• Submission of Statutory statistical information to Government;
• Financial appraisal of projects;
• Payments to Council creditors.

Expenditure Office

Responsible for the payment and administration of contracts.

Bank Reconciliation

• Bank statements analysis and determining relevant accounts being affected and make the necessary adjustments to the cash book.
• Reconciliation of the bank account every month ending up to Final Accounts.

Costing

Determining weekly reports on issues pertaining to plant, labour, material and transport.

Investments (Consolidated Loans Fund)

Administration of Investments and Loans Fund.

Key Result Areas of The Division

• Management of the planning process;
• Maintenance of accounting records;
• Consolidation of financial reports;
• Cash flow reporting and analysis;
• Internal controls and loss control;
• Investments and loan administration.

The Division is headed by a Revenue Collection Manager - Mr L. Churu who is located at Rowan Martin Building. The major responsibility of the division is to collect and bank Council's money for rates, supplementary, rents, water and other charges for services offered by council.

Vision

To provide centralised, effective and efficient revenue collection system for the City of Harare through the efforts of dedicated officers who carry-out their duties ethically and professionally.

Mission

Ensuring timeous and correct billing, efficient and effective revenue collection, proper accounting and benchmarking against best practices.

The Functions of The Division

For efficiency and effectiveness, the Division has five sections namely; Cash Control, Licensing, Credit Control, Rates Billing and Rents and Fees. The Division is responsible for all District Offices and sub-offices that are dotted around Greater Harare in Low and High residential suburbs. Given below are the main activities of the sections that make-up the Division:

District Revenue Offices

• Receipting of payments for rates, water charges, building plan fees, dog licenses, bicycle licenses and other miscellaneous income from ratepayers consumers.
• Debt collection and management through the process of issuing letters of demand, disconnection of water supplies and initiation of legal action.
• Maintenance of consumer data bases for the purpose of accurate billing.
• Proper accounting and custody of the collected revenue.
• Reconciliation of the local accounts with the central data base.
• Attending to ratepayer queries.

Licensing Section

• Receipting of Shop license fees, and other sundry licenses such as dog, bicycle and any other.
• Receipting of Rank, disc fees and sale of prepaid parking discs.

Cash Control Section

• Receipting of payments for rates, water charges and other miscellaneous income from ratepayers and consumers.
• Reconciliation of payments that are made through the Electronic Banking System and crediting the respective account holders.
• Preparation of daily and monthly consolidated revenue collection reports for the division.
• Deals with payment queries from ratepayers.

Rents and Fees Section

• Maintenance of up to date leased properties records.
• Monitoring and follow up income on land sales.
• Processing documents for payments for Billboards and other advertising agencies, who advertise on Council land and properties.
• Follow-up defaulters on payments for ambulance and other sundry fees.
• Enforcement of payments of rentals for Council leased buildings and open land.

Rates Billing Section

• Maintenance of the rates data base.
• Sub-divisions and consolidation of properties.
• Centralized billing of all properties on the Council’s data base for rates, refuse, sewerage and water levies.
• Raising of charges for Railway sidings.

Credit Control Section

• Debt Management, monitoring and collection through:
• Issue of Letters of demand.
• Institution of Summons commencing action.
• Institution of Summons of eviction.
• Issue of Warrants of execution.
• Issue of Warrants of ejectments.
• Attachment of movable and immovable properties.
• Sale-in-Execution of the attached properties.

The Division is literally the Estate Agent of the City as it is the custodian of all Municipal land and properties and is responsible for all municipal valuation matters. It also offers advice to all other municipal departments on valuation matters and is responsible for the disposal and acquisition of land and buildings for and on behalf of the City for its various estates development programs. It is headed by the City Valuer and Estates Manager - Mr Mutambirwa and is made up of two main sections namely the Valuation Section and the Estates Section.

Functions of the division

Valuation Section

• Rental Valuations of Municipal land and buildings.
• Valuations for acquisition and disposal of Municipal land and buildings.
• Valuations and preparation of the General Valuation Roll and Supplementary Valuation Roll for rating purposes.
• Management of the General Valuation Roll and Supplementary Valuation Roll.
• Endowment valuations.
• Valuations for insurance purposes.

Estates Section

• Land acquisition and disposal for residential, commercial, industrial, educational, religious, recreational and social purposes.
• Management of all leased non-residential Municipal land and buildings.
• Preparation and maintenance of the City Land Bank Register.